You might be surprised at all of the specialty options that are available when you hire a company to take care of your commercial moving in Massachusetts for a medical office or clinic. For example, Statewide Moving Company provides clients with professional packing supplies that they can pack themselves or hire our team to pack up their office and sensitive equipment for them. They can also provide you with specialty services that you won’t find with many other moving companies in the area. For example, they can move important documents and computers, as well as complete examination rooms, waiting rooms, as well as sensitive and expensive high technology items.
Compared to other local Southeastern Massachusetts and Cape Cod Moving services, Statewide Moving Company has more specialty offerings for commercial clients, as well as statewide and interstate moving services. In addition to providing clients with a wide variety of moving services, they also have local storage options to help companies store equipment and other important items while in between offices or to move the things not being used in advance to make the actual moving day even easier. Whatever your needs for commercial moving in Massachusetts, you can count on Statewide Moving Company to get it done.
How to Move a Medical Office or Clinic
Before you even contact local moving companies to help you with your commercial move, you need to start preparing some things on your end. Once you decide to change locations, you need to find a new space that will provide you with all of the room you require to set up your office, and perhaps even some extra room to expand. Decide whether or not you want to lease space or purchase a space that you can call your own.
Work with a commercial agent who specializes in medical office space to ensure that you get a new location in an area that is zoned properly for medical practices. This is especially important if you plan to move radiology equipment in Massachusetts or have other sensitive equipment in your office. You want to make sure you meet the requirements of the office building before you make all of your plans to move.
Getting the Right Movers
The next step if to find a company that provides commercial moving in Massachusetts that has experience working with medical offices and clinics. You don’t want to just hire the cheapest company that comes along. It is important to hire a company that knows what they are doing, that can move your things from A to B without incident. Even simple things like professional packing supplies must be purchased and used at a professional level. You don’t want to compromise when it comes to protecting your things.
Statewide Moving Company can help you with all of your local Southeastern Massachusetts and Cape Cod moving services. Whether you are moving your practice just down the street or if you are taking an entire clinic filled with sensitive medical equipment to another state, our team of experienced and trained movers can safely move your things without damage. It is important to hire movers that are licensed and certified to meet all of the local, state and federal guidelines with regard to relocating a medical facility. Not only will it reduce your risk of having something get broken during the move, but it can protect you legally if anything serious were to go wrong.
Some of the things you need to ask about when hiring Cape Cod moving services include:
- Do you have experience moving office furniture, workstations and IT equipment?
- Are you knowledgeable about relocating lab equipment and delicate medical instruments?
- Have you any experience moving exam tables, filing systems and other essential office items?
- How much downtime can we expect to experience during the move?
- Can you do a move over the weekend to reduce the amount of downtime?
Change of Address: What You Need to Know
When you move a medical office, there are more things to be considered than moving other types of commercial businesses. For example, you will need to make sure that you have new office items printed up ahead of time, such as prescription pads, letterhead, appointment cards and any new signage that might be needed at the new location. This should be done 2-3 months in advance at the very least. You will also need to advise your payers of the new address, including Medicare, Medicaid and any In-Network Providers that you work with at your practice. Make sure to do this far enough in advance to ensure that you don’t delay any reimbursements on claims or other payments.
Vendors, such as billing companies, payroll services, utilities, medical waste disposal and other important services must be notified. Make sure to remember that every single physician in your office will need to post a change of address to various licensing authorities whenever applicable, such as the US Drug Enforcement Agency (DEA), as well as local hospitals, pharmacies, medical supply companies, banks, legal offices, insurance representatives and, of course, the post office.
You also need to let your patients know that you are moving. You are legally bound to properly notify patients and even former patients that you are moving. First, put a sign on the door of your current location and announce the move, giving at least 30-days notice. Include information about the move on your voice mail recording and post a notice in the local newspapers at least once a week for four weeks in advance of your move. Make sure to include the new address and the official date of the move. You should also tell each patient during visits and send a letter by post mail or via email. Post information on your website, in patient mailers and on social media pages.
Contact Statewide Moving for Medical Office Moves
If you are looking for commercial moving in Massachusetts that can take care of specialty commercial moves, provide professional packing supplies and services, plus help you move locally, within the state and outside of the state, look no further than Statewide Moving Company. Our team can help you move radiology equipment in Massachusetts, as well as a variety of other essential moving services. Call today at 508-620-6411 to speak with one of our friendly customer service agents.